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Bird & Jim Off-Site Catering

 

Let Bird & Jim bring our fresh, seasonal, quality food to your table, making your special event outstanding. We offer several different catering options. If possible, we are happy to host your special occasion at Bird & Jim; however, if our available times and space constraints do not work for you, we are happy to bring you and your guests Bird & Jim’s quality cuisine.

We offer off-site in the Estes Valley and surrounding areas.  If you have any questions, please reach out to us at birdandjim@birdandjim.com.

 

 

Buffet Menus & Pricing:

These menus are for buffets at Bird & Jim and for off-site catering—additional charges will apply for off-site catering.  Room fee/ minimum charges will apply for Bird & Jim in house parties, additional tax and gratuity added for both):

 

Pricing is for food items only. See below for more information and additional charges.  See "buffet menu choices" link for dessert options.

 

Level 1: 2 salad, 3 sides, 2 entrée -- $45

Level 2: 2 appetizers, 2 salads, 4 sides, 3 entrée --$60

Level 3: 4 appetizers, 3 salads, 4 sides, 4 entrée -- $76

 

Children will be charged half price.

Substitutions can result in menu pricing change.

Final count encouraged a month before but mandatory 10 days prior to the event.

 

Off-Site, Plated, Served Menu:

 

Off-site plated, sit down, served meal options--$80 per person (available for offsite catering only):

ll of the cooking and prep is done in-house by our expert team of professional chefs.

3 courses (1-3 choices per course) $80

4 courses (1-4 choices per course) $95

5 courses (1-4 choices per course) $125

Optional wine pairings available for additional charge can be arranged with our Sommelier.

Guest choices must be determined before the event.

Children will be charged half price.

Substitutions can result in menu pricing change.

Final count encouraged a month before but mandatory 10 days prior to the event.

Wine, Spirits, and Bar Program:

Let us bring our craft cocktail expertise to your event. Our talented mixologist can create perfect cocktails for your occasion.  If your event site has a liquor license you must work with them and their bar staff.  If your event space does not have a liquor license--you must purchase and provide the alcohol.  We can help you choose the perfect wines to pair with your meal and mix up and serve your signature cocktails.   Giving you a shopping list but allowing us to do the rest!

You have the option of a hosted bar, a partially hosted bar or cash bar.   We have a variety of liquors, wines, cocktails, and mocktails available.  Pricing sheets, options, and special requests will be worked out with your Event Manager during the planning phase.  Our Sommelier can also create a wine package to meet you and your guest's tastes and be present during the event.

 

Hosted bar: if you choose hosted you will be responsible for the entire bar bill.  The bartenders and servers will offer alcohol of your choice.  They will ring in each drink made and served to your guest.  You will be responsible for the entire bill.  All bar sales are subject to 20% tip

 

Partially hosted bar:  Say you just choose to pay for beer & wine but want the bar open for your guest to have options.  Your guest will pay cash for any cocktails purchased.  The bartenders and servers will offer the beer and wine of your choice.  They will ring in each wine and beer made and served to your guest on one separate tab.  You will be responsible for that entire beer and wine tab.  All bar sales are subject to 20% tip

 

Cash bar:  You will pay for the opening, set up and bartending fee of $200.  Your guest will be able to order drinks though bartenders or servers and pay cash or credit for their own alcoholic beverages.

 

Bar tabs will be paid upon leaving the event.

The Bird’s Nest staff can refuse to service to any guest they see fit.  All attendees must ready to present a valid identification card proving they are of the legal drinking age.

Last call will be 30 minutes prior to the end of the event.  We cannot serve alcohol past 2 am.

Click here for bar price sheet.

 

Information and additional charges for off-site catering:

 

Recommended Venus:

Della Terra Mountain Chateau

SkyView at all River Village

The Landing

Solitude Cabins

Elkins Distilling Co.

Lumpy Ridge Brewery

Rock Cut Brewery

The Barrell

Staff:

Catering standards recommend 1 server to 20 guests or 1 server to 16 guests, and 1 bartender for every 30-35 guests

Event Manager (1 per event): 4% of total (minus tax) tip

Banquet Captain (1 per event if desired): $40 per hour

Bar Management, set up: $300

$200 if only serving non-alcoholic beverages

Sommelier (1 per event): $300 includes working with you personally to pick out wines and be present during event.

Server & Bar: 30$ per hour per staff member

Station attendants (1 per station): $30 per hour per person

Chef on-site (1 per event): $50 per hour per chef

Dishwasher (1 for up to 50 guests, 2-3 for over 50): $25 per person per hour

20% gratuity will be added for all food and beverage items.

All bar sales are subject to a 20% tip

Tastings:

 

After we have discussed, and you have narrowed down your menu items we can schedule a tasting.  We can combine this with your walkthrough or have tasting and walkthroughs on separate days.   

 

Tastings: $50 per person (water, soda, drip coffee, or tea will be offered at no additional charge)

You may select up to four appetizers, two salads, and two entrees with sides.   Most of the choices on our menu can be prepared for a tasting, and you’ll want to select items that you intend to serve at your event. For plated meals, you will receive taster-sized portions of each of the items plus one full-size plate per table so you can view the actual presentation.  If dessert will be part of your menu, you may select up to two for your tasting.

 

It is not required to sign the contract before the tasting; however, we do require payment upfront for the cost of the food and services during the tasting, which can and will be applied to the overall event total if you choose to continue with our services.

 

Bird & Jim offers a complimentary tasting, for up to four guests, for events valued at or in excess of $8,000. For events totaling less than $8,000, the cost for a tasting is $50 per person. Additional tastings are subject to charge.

Cake tastings:

$30 per person for three flavors and two frostings person (water, soda, drip coffee or tea will be offered at no additional charge)

It is not required to sign the contract before the tasting; however, we do require payment upfront for the cost of the food and services during the tasting, which can and will be applied to the overall event total if you choose to continue with our services.

Walkthrough:

What to expect during your walk-through. We will tour you through our facility.  We will discuss and choose how to best express your style including decorating, bar set up and timeframe, guest book, place cards, cake table, parking restrictions, audio and visual equipment available, what we offer, accessibility, what to expect from your event manager.

Delivery and set up charge:

A $300 fee will be included for events in Estes Park.  Ask for delivery and set up charge for any events held outside the Estes Valley.

Booking Fee:

The booking fee is $15 per person.  If you add additional guests we will collect the additional deposit.  The booking fee will not be applied as a credit towards your final bill, if you cancel your event this booking fee will not be refunded.

Food & Beverage Deposit:

Depending on the size of your party we may ask for a food and beverage deposit--this will be negotiated with your event coordinator.  The food & beverage deposit is typically 25% of your final anticipated bill.   If you cancel 90 days or more prior to your event your food and beverage deposit will be refunded.  If you cancel 90 days or less before your event Bird & Jim reserves the right to keep the full food and beverage deposit.  If you cancel 30 days or less prior to your event Bird & Jim reserves the right to charge 50% of total negotiated bill.

Final Bill:  

May be settled with cash, and or credit or debit cards. We will not run separate checks for your event. We will provide one itemized check. You agree that you are responsible for the collection of payments and settling the final bill.

Cancelation Policy:

You have up to 60 days before the contracted date to cancel your reservation without any additional penalty besides forfeiting the deposit.  If your party cancels after that time Bird & Jim reserves the right to charge 50% of the event cost. 50% of the total will be charged if the event is canceled within a month’s time of the event 85% will be charged if the event is canceled the week of.

 

Final Guest Count:

Is appreciated a month before but mandatory 10 days prior to the event.  If a final guest count is not given, we will prepare food for the amount in the contract.

 

Menu changes:

Can be made up to 10 days before the event but could result in an additional charge.

 

Minimums:

We have quoted you a minimum price if guests are added the price may go up.  If the amount of people drops the price will stay at the minimum quoted.

Late Fee:

For every 15 minutes that a party goes over slated time, we will charge $150 for parties 20-40.  For parties 41+ we will charge $350 for every 15 min.

 

Extras:

Many event spaces rent linens, plate ware, flatware, and glasses directly to you.  If they do not, we can arrange rental from a local supplier if needed.  If you want Bird & Jim catering to handle these details an additional fee will be added.

 

Flowers, decorations can be provided by a local florist.  If you want Bird & Jim catering to handle these details an additional fee will be added.

 

Wedding cake—you can talk to our pastry chef for prices or arrange your own.  If you want Bird & Jim catering to handle these details an additional fee will be added.

 

Tax:

Local tax will be added to all food and rental items.

 

Timeline:

Contract & deposit:  As soon as the date is secured.

Style and level choices:  needed to secure the date and to sign the contract.  Choose buffet level or plated dinner level and dessert level and amount of people for the contract but the final menu item choices can come in later.

Final menu: choices one month before the event

        Can make changes up to 10 days before but additional charges could apply.

Floor plan:  Usually worked out with event space but if Bird & Jim is assisting on this we need this information 10 days prior to event.

Final guest count: It is appreciated a month before but mandatory 10 days prior to the event.  If a final guest count is not given we will prepare for the amount on the contract.

Final payment: At the conclusion of the event.  You can pay this prior to the event if easier.